TENSAS PARISH POLICE JURY
REGULAR MEETING
September 10, 2024
10:00 AM
The Tensas Parish Police Jury met this day in regular session convened. There were present the following officers and members to-wit:
Bubba Rushingn President
Pauline Doyle, Secretary/Treasurer
Members: Billy Joe Arceneaux, Robert Clark, Bill Sid Crigler, Clay Foster, Terrence South, Bubba Rushing, and Alex Watson.
Billy Joe Arceneaux, Invocation
Terrence South, Pledge of Allegiance
Guest present were: Todd Merriett and Thelma Bradford
There were no comments from the general public regarding the agenda item(s).
Upon a motion by Terrence South, duly seconded by Bill Crigler, it was unanimously agreed to approve the agenda as printed. Ayes have it. Motion carried.
Upon a motion by Clay Foster, duly seconded by Bill Crigler, it was unanimously agreed to approve the minutes for the Regular Meeting held on August 27, 2024. Ayes have it. Motion carried.
Upon a motion by Alex Watson, duly seconded by Bill Crigler, it was unanimously agreed to approve payment of bills as authorized by the Finance Committee. Ayes have it. Motion carried.
Upon a motion by Bill Crigler, duly seconded by Robert Clark, it was unanimously agreed to approve the Budget vs. Actual Financial Statements for the period ending August 31, 2024. Ayes have it. Motion carried.
Presidents Report: Bubba Rushing reported the fence has been installed at the Newellton Park.
Secretary/Treasurer Report: Pauline Doyle reported Keith Capdepon will be attending the next Jury meeting. Pauline Doyle also reported that our website will launch this week.
Superintendents Report: Todd Merriett updated the Jury on ongoing Maintenance Unit work.
OEP Report: Kiley Sanders reported Storm Francine looks to impact Tensas Parish. The OEP office will take steps to ensure the parish stays aware and safe.
Upon a motion by Terrence South, duly seconded by Bill Crigler, it was unanimously agreed to open the Board of Review. Ayes have it. Motion carried.
Donna Ratcliff, Tax Assessor did not receive any questions or complaints, nor did the Police Jury. Mrs. Ratcliff certified the assessment list of Tensas Parish for 2024.
Upon a motion by Terrence South, duly seconded by Billy Joe Arceneaux, it was unanimously agreed to close the Board of Review. Ayes have it. Motion carried.
Upon a motion by Bill Crigler, duly seconded by Robert Clark, it was agreed to adopt the adjusted millage rate 2024: Library (1071006) 4.400 Mills: Roll call vote taken: Billy Joe Arceneaux-yes, Robert Clark-yes, Bill Crigler-yes, Clay Foster-yes, Bubba Rushing-yes, Terrence South-yes, Alex Watson-yes. Ayes have it. Motion carried.
Upon a motion by Bill Crigler, duly seconded by Robert Clark, it was agreed to adopt the adjusted millage rate 2024: Health Unit (1071007) 3.0300 Mills: Roll call vote taken: Billy Joe Arceneaux-yes, Robert Clark-yes, Bill Crigler-yes, Clay Foster-yes, Bubba Rushing-yes, Terrence South-yes, Alex Watson-yes. Ayes have it. Motion carried.
Upon a motion by Bill Crigler, duly seconded by Robert Clark, it was agreed to adopt the adjusted millage rate 2024: General Alimony (1071005) 3.930 Mills: Roll call vote taken: Billy Joe Arceneaux-yes, Robert Clark-yes, Bill Crigler-yes, Clay Foster-yes, Bubba Rushing-yes, Terrence South-yes, Alex Watson-yes. Ayes have it. Motion carried.
Upon a motion by Bill Crigler, duly seconded by Robert Clark, it was agreed to adopt the adjusted millage rate 2024: Court Systems, Buildings, Coroner (1071027) 12.370 Mills: Roll call vote taken: Billy Joe Arceneaux-yes, Robert Clark-yes, Bill Crigler-yes, Clay Foster-yes, Bubba Rushing-yes, Terrence South-yes, Alex Watson-yes. Ayes have it. Motion carried.
Upon a motion by Terrence South, duly seconded by Alex Watson, it was agreed to adopt the following Millage Rate 2024: Council on Aging (1071035) 2.15 Mills: Roll call vote taken: Billy Joe Arceneaux-yes, Robert Clark-yes, Bill Crigler-yes, Clay Foster-yes, Bubba Rushing-yes, Terrence South-yes, Alex Watson-yes. Ayes have it. Motion carried.
Upon a motion by Bill Crigler, duly seconded by Terrence South, it was agreed to set forth the adjusted millage rate of 4.400 Mills and roll forward to millage rate of 4.870 Mills not exceeding the maximum authorized rate(s) 2024: Library #1071006: Roll call vote taken: Billy Joe Arceneaux-yes, Robert Clark-yes, Bill Crigler-yes, Clay Foster-yes, Bubba Rushing-yes, Terrence South-yes, Alex Watson-yes. Ayes have it. Motion carried.
Upon a motion by Bill Crigler, duly seconded by Terrence South, it was agreed to set forth the adjusted millage rate of 3.0300 Mills and roll forward to millage rate of 3.360 Mills not exceeding the maximum authorized rate(s) 2024: Health Unit #1071007: Roll call vote taken: Billy Joe Arceneaux-yes, Robert Clark-yes, Bill Crigler-yes, Clay Foster-yes, Bubba Rushing-yes, Terrence South-yes, Alex Watson-yes. Ayes have it. Motion carried.
Upon a motion by Bill Crigler, duly seconded by Terrence South, it was agreed to set forth the adjusted millage rate of 3.930 Mills and roll forward to millage rate of 4.350 Mills not exceeding the maximum authorized rate(s) 2024: General Alimony #1071005: Roll call vote taken: Billy Joe Arceneaux-yes, Robert Clark-yes, Bill Crigler-yes, Clay Foster-yes, Bubba Rushing-yes, Terrence South-yes, Alex Watson-yes. Ayes have it. Motion carried.
Upon a motion by Bill Crigler, duly seconded by Terrence South, it was agreed to set forth the adjusted millage rate of 12.370 Mills and roll forward to millage rate of 13.700 Mills not exceeding the maximum authorized rate(s) 2024: Court Systems, Buildings, Coroner #1071027: Roll call vote taken: Billy Joe Arceneaux-yes, Robert Clark-yes, Bill Crigler-yes, Clay Foster-yes, Bubba Rushing-yes, Terrence South-yes, Alex Watson-yes. Ayes have it. Motion carried.
Upon a motion by Bill Crigler, duly seconded by Alex Watson, it was agreed to pass the following Resolution levying the millage for 2024 on the Tax Roll for Council on Aging #1071035 in Tensas Parish: Roll call vote taken: Billy Joe Arceneaux-yes, Robert Clark-yes, Bill Crigler-yes, Clay Foster-yes, Bubba Rushing-yes, Terrence South-yes, Alex Watson-yes. Ayes have it. Motion carried.
RESOLUTION
BE IT RESOLVED, that the following millage(s) are hereby levied on the 2024 tax roll on all property subject to taxation by the Tensas Parish Police Jury:
MILLAGE MILLAGE KEY
2.15 Mills 1071035
BE IT FURTHER RESOLVED that the proper administrative officials of the Parish of Tensas, State of Louisiana, be and they are hereby empowered, authorized, and directed to spread said taxes, as hereinabove set forth, upon the assessment roll of said Parish for the year 2024, and to make the collection of the taxes imposed for and on behalf of the taxing authority, according to law, and that the taxes herein levied shall become a permanent lien and privilege on all property subject to taxation as herein set forth, and collection thereof shall be enforceable in the manner provided by law.
The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes:
YEAS: Billy Joe Arceneaux, Robert Clark, Bill Crigler, Bubba Rushing, Terrence South, Clay Foster, Alex Watson
NAYS: None
ABSTAINED: None
ABSENT: None
CERTIFICATE
I hereby certify that the foregoing is a true and exact copy of the resolution adopted at the board meeting held on September 10, 2024, at which meeting a quorum was present and voting.
St. Joseph, Louisiana, this 10 day of September, 2024.
/s/ Pauline Doyle
Pauline Doyle, Secretary-Treasurer
Upon a motion by Bill Crigler, duly seconded by Terrence South, it was agreed to pass the following Resolution levying the adjusted millage rates be and they are hereby levied upon the dollar of the assessed valuation of all property subject to ad valorem taxation within Tensas Parish for 2024, for the purpose of raising revenue on the Library #1071006, Health Unit #1071007, General Alimony #1071005, and Court Systems, Buildings, Coroner #1071027. Ayes have it. Motion carried.
RESOLUTION NO. 1
BE IT RESOLVED, by the Tensas Parish Police Jury of the Parish of Tensas, Louisiana, in a public meeting held on September 10, 2024, which meeting was conducted in accordance with the Open Meetings Law and the additional requirements of Article VII, Section 23(C) of the Louisiana Constitution and R.S. 47:1705(B), that the following adjusted millage rates be and they are hereby levied upon the dollar of the assessed valuation of all property subject to ad valorem taxation within said Parish for the year 2024, for the purpose of raising revenue:
MILLAGE MILLAGE KEY
Library 4.400 Mills 1071006
Health Unit 3.030 Mills 1071007
General Alimony 3.930 Mills 1071005
Court Sys, Bldgs, Coroner 12.370 Mills 1071027
BE IT FURTHER RESOLVED that the Assessor of the Parish of Tensas, shall extend upon the assessment roll for the year 2024 the taxes herein levied, and the tax collector of said Parish shall collect and remit the same to said taxing authority in accordance with law.
The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes:
YEAS: Bubba Rushing, Robert Clark, Bill Crigler, Alex Watson, Clay Foster, Billy Joe Arceneaux, Terrence South
NAYS: none
ABSTAINED: none
ABSENT: none
CERTIFICATE
I hereby certify that the foregoing is a true and exact copy of the resolution adopted at the meeting held on September 10, 2024, at which meeting a quorum was present and voting.
Saint Joseph, Louisiana, this 10th day of September, 2024.
/s/ Pauline Doyle
Pauline Doyle, Secretary/Treasurer
Upon a motion by Terrence South, duly seconded by Robert Clark, it was agreed to pass the following Resolution to increase the millage rate(s), but not in excess of the prior years maximum rate(s), on all taxable property shown on the official assessment roll for 2024, and when collected, the revenues from said taxes shall be used only for the specific purposes for which said taxes have been levied on the Library #1071006, Health Unit #1071007, General Alimony #1071005, and Court Systems, Buildings, Coroner #1071027. Ayes have it. Motion carried.
RESOLUTION NO. 2
BE IT RESOLVED, by the Tensas Parish Police Jury of the Parish of Tensas, Louisiana, in a public meeting held on September 10, 2024, which meeting was conducted in accordance with the Open Meetings Law and the additional requirements of Article VII, Section 23(C) of the Louisiana Constitution and R.S. 47:1705(B), that the taxing district voted to increase the millage rate(s), but not in excess of the prior year’s maximum rate(s), on all taxable property shown on the official assessment roll for the year 2024, and when collected, the revenues from said taxes shall be used only for the specific purposes for which said taxes have been levied. Said millage rate(s) are:
Adjusted Rate 2024 Levy Millage Key
Library 4.400 4.870 1071006
Health Unit 3.030 3.360 1071007
General Alimony 3.930 4.350 1071005
Court Sys, Bldgs, Coroner 12.370 13.700 1071027
BE IT FURTHER RESOLVED that the Assessor of the Parish of Tensas, shall extend upon the assessment roll for the year 2024 the taxes herein levied, and the tax collector of said Parish shall collect and remit the same to said taxing authority in accordance with law.
The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by no less than two-thirds of the total membership of the taxing authority voting in favor as required by Article VII, Section 23(C) of the Louisiana Constitution and R.S. 47:1705(B). The votes were:
YEAS: Billy Joe Arceneaux, Robert Clark, Bill Crigler, Bubba Rushing, Terrence South, Clay Foster, Alex Watson
NAYS: none
ABSTAINED: none
ABSENT: none
CERTIFICATE
I hereby certify that the foregoing is a true and exact copy of the resolution adopted at the meeting held on September 10, 2024, at which meeting at least two-thirds of the total membership was present and voting.
Saint Joseph, Louisiana, this 10 day of September, 2024.
/s/ Pauline Doyle
Pauline Doyle Secretary Treasurer
Upon a motion by Bill Crigler, duly seconded by Terrence South, it was unanimously agreed to pass a Proclamation Declaring October as Dysautonomia Awareness month in Tensas Parish. Ayes have it. Motion carried.
PROCLAMATION FOR DYSAUTONOMIA AWARENESS MONTH
Dysautonomia is a group of medical conditions that result in a malfunction of the autonomic nervous system, which is responsible for “automatic” bodily functions such as, but not limited to: respiration, heart rate, blood pressure, digestion, bone marrow production, and temperature control.
Whereas, Dysautonomia affects people of any age, gender, race or background, negatively impacting over 70 million people around the world, including many individuals living right here in our wonderful state of Louisiana. There are 15 different forms of dysautonomia. These include Neuropathy, Vasovagal Syncope, Pure Autonomic Failure, and Postural Orthostatic Tachycardia Syndrome (commonly known as POTS), just to list a few. People who have been diagnosed with some form of dysautonomia often have secondary conditions such as: Lupus, Multiple Sclerosis (MS), Parkinson’s disease, Sjogren’s syndrome or Diabetes.
Whereas, Dysautonomia can be very disabling and is a life changing diagnosis; this chronic illness can result in the inability to work or attend school, may cause social isolation, depression and /or anxiety. It’s not just physically affecting people, it’s an emotionally and financially draining ailment as well. It’s extremely stressful on the families of those impacted.
Dysautonomia Louisiana Inc. is a 501c3 non-profit organization that advocates on behalf of patients living with dysautonomia and those individuals suffering from its symptoms and still struggling for a diagnosis. Our goal is to bring much needed awareness to the community and information to the medical professionals across Louisiana. Increased awareness about dysautonomia will help patients obtain an earlier diagnosis and treatment plan, save lives, and foster support for individuals and families already coping with dysautonomia in our community.
Therefore, we are encouraging communities to celebrate Dysautonomia Awareness Month each October in the Parish of Tensas, State of Louisiana.
NOW, THEREFORE, I, Bubba Rushing, President of the Tensas Parish Police Jury, do hereby proclaim the month of October 2024 as,
DYSAUTONOMIA AWARENESS MONTH in the Parish of Tensas
In witness whereof I have hereunto set my hand and caused this seal to be affixed.
Tensas Parish Police Jury Attest:
/s/ Bubba Rushing /s/ Pauline Doyle
President Secretary/Treasurer
Upon a motion by Terrence South, duly seconded by Bill Crigler, it was agreed to approve a Resolution for the Capital Outlay Request for the Tensas Parish Port Facility 2025-2026. Roll call vote taken: Billy Joe Arceneaux-yes, Robert Clark-yes, Bill Crigler-yes, Bubba Rushing-yes, Terrence South-yes, Alex Watson-yes, Clay Foster-yes. Ayes have it. Motion carried.
TENSAS PARISH POLICE JURY
2025 – 2026
Capital Outlay Request
Tensas Parish Port Facility
WHEREAS, the Tensas Parish Police Jury is submitting a Capital Outlay request for the planning, development and construction needed for the Tensas Parish Port, through the assistance of Bryant Hammett & Associates, L.L.C.; and
WHEREAS, bond funding, other than state general obligation bond funding, is not available to the Tensas Parish Police Jury to fund said project; and
WHEREAS, the Tensas Parish Police Jury has exhausted all efforts at local option funding for said project; and
WHEREAS, the Tensas Parish Police Jury has no budgeted funds for non-recurring appropriations; and
WHEREAS, the Tensas Parish Police Jury has no surplus funding or uncommitted cash available;
SO THEREFORE, BE IT RESOLVED, that the Tensas Parish Police Jury does hereby certify to the Commissioner of the Division of Administration that state general obligation bond funding is needed for said project since sufficient funding is not otherwise available to the Tensas Parish Police Jury.
PASSED, APPROVED, AND ADOPTED by 7 votes this 10th day of September, 2024.
Tensas Parish Police Jury Attest:
/s/ Bubba Rushing /s/ Pauline Doyle
President Secretary/Treasurer
Upon a motion by Robert Clark, duly seconded by Alex Watson, it was agreed to approve a Resolution for the Capital Outlay Request for the Recreation Facility 2025-2026. Roll Call vote taken: Billy Joe Arceneaux-yes, Robert Clark-yes, Bill Crigler-yes, Bubba Rushing-yes, Terrence South-yes, Alex Watson-yes, Clay Foster-yes. Ayes have it. Motion carried.
TENSAS PARISH POLICE JURY
2025 – 2026
Capital Outlay Request
Recreation Facilities
WHEREAS, the Tensas Parish Police Jury is submitting a Capital Outlay request for the planning, development, and construction of auditorium facilities in the parish, through the assistance of Bryant Hammett & Associates, L.L.C.; and
WHEREAS, bond funding, other than state general obligation bond funding, is not available to the Tensas Parish Police Jury to fund said project; and
WHEREAS, the Tensas Parish Police Jury has exhausted all efforts at local option funding for said project; and
WHEREAS, the Tensas Parish Police Jury has no budgeted funds for non-recurring appropriations; and
WHEREAS, the Tensas Parish Police Jury has no surplus funding or uncommitted cash available;
SO THEREFORE, BE IT RESOLVED, that the Tensas Parish Police Jury does hereby certify to the Commissioner of the Division of Administration that state general obligation bond funding is needed for said project since sufficient funding is not otherwise available to the Tensas Parish Police Jury.
PASSED, APPROVED, AND ADOPTED by 7 votes this 10th day of September 2024.
Tensas Parish Police Jury Attest:
/s/ Bubba Rushing /s/ Pauline Doyle
President Secretary/Treasurer
Upon a motion by Bill Criger, duly seconded by Terrence South, it was agreed to approve a Resolution requesting CIP Application Projects for the Tensas Airport. Roll call vote taken: Billy Joe Arceneaux-yes, Robert Clark-yes, Bill Crigler-yes, Bubba Rushing-yes, Terrence South-yes, Alex Watson-yes, Clay Foster-yes. Ayes have it. Motion carried.
R E S O L U T I O N
WHEREAS, Title 2 of the Louisiana Revised Statutes of 1950 provides that cities, towns, parishes, and other political subdivisions of this State may separately or jointly acquire, establish, construct, expand, own, lease, control, equip, improve, maintain, operate, regulate, and police airports and landing fields for the use of aircraft; and,
WHEREAS, the State of Louisiana, Department of Transportation and Development, Division of Aviation (formerly the LA DOTD-OAPT) is charged by Title 2 with the responsibility for the development of aviation facilities within the State to foster air commerce and to safeguard the interests of those engaged in all phases of the aviation industry and of the general public; and,
WHEREAS, the Tensas Parish Police Jury hereinafter referred to as “Sponsor”, has completed an FAA and DOTD approved Master Plan, Action Plan, and/or Airport Layout Plan which outlines the specific future development of the Tensas Parish Airport; and, the Sponsor is desirous of implementing a portion of the approved Plan recommendations which provide for the critically needed improvements as stated below to substantially improve the safety and usability of the Airport, but does not have sufficient funds of its own required for completing the needed improvements; and,
WHEREAS, the LA DOTD, Division of Aviation is authorized by Title 2 to expend funds for the construction or enlargement of airports for the safety and advancement of aeronautics;
NOW, THEREFORE, BE IT RESOLVED:
SECTION I
That the Sponsor does hereby formally request that the LA DOTD, Division of Aviation provide funds required to complete the airport improvements at the Tensas Parish Airport specifically as described in the Capital Improvement Program Application for State Financial Assistance dated September 2024:
SECTION II
That the said LA DOTD, Division of Aviation be and is hereby assured that all necessary servitudes, rights-of-way, rights of ingress and egress and means thereof will be furnished by the Sponsor and the titles thereto will be valid and indefeasible, and that the Sponsor will assume ownership, financial reporting, and complete responsibility for the maintenance and upkeep of the airport after completion of said improvement.
SECTION III
That the Sponsor will save and hold the said LA DOTD, Division of Aviation, its officers, agents, and employees harmless from any liability or claim for damages arising out of the project, including death or injuries to third parties including, but not limited to, liability or claim for damages out of the negligence of said LA DOTD, Division of Aviation, its officers, agents, or employees, and expressly agrees to defend any suit of any nature brought against the LA DOTD, Division of Aviation as a result of this project.
SECTION IV
That the President of the Sponsor be and is hereby authorized and directed to evidence this agreement by affixing his signature at the place provided therefore on this resolution and on subsequent related documents/agreements as required by the rules and regulations of the Federal Aviation Administration and the State of Louisiana and the Clerk is hereby authorized to attest said execution.
SECTION V
That this resolution shall be in full force and effect from and after its adoption.
The President and Police Jury for the Sponsor of the Parish of Tensas met in regular session on this date. The aforesaid resolution was offered by Bill Crigler and seconded by Terrence South. The aforesaid resolution, having been submitted to a vote, the vote thereon was as follows:
YEAS: 7NAYS: 0ABSENT: 0
WHEREUPON, the resolution was declared adopted on the 10th day of September, 2024.
TENSAS PARISH POLICE JURY ATTEST
/s/ Bubba Rushing /s/ Pauline Doyle
President Secretary/Treasurer
Upon a motion by Terrence South, duly seconded by Bill Crigler, it was unanimously agreed to adjourn. Ayes have it. Motion carried.
10/2
SECTION 00100
ADVERTISEMENT FOR BIDS
TENSAS WATER DISTRIBUTION ASSOCIATION, INC.
CONTRACT 3
RAW WATER INTAKE PUMP STATION IMPROVEMENTS &
SUPPLY LINE TO WATER TREATMENT PLANT
(RE-BID)
Separate sealed bids for the TENSAS WATER DISTRIBUTION ASSOCIATION, INC., CONTRACT 3 – RAW WATER INTAKE PUMP STATION IMPROVEMENTS & SUPPLY LINE TO WATER TREATMENT PLANT, will be received by Tensas Water Distribution Association, Inc. at the office of Pan American Engineers, LLC, 1717 Jackson Street, Alexandria, Louisiana 71301 until 2:00 P.M. on Tuesday, October 15, 2024 and then at said office publicly opened and read aloud. Any bid received after the specified time and date will not be considered.
The Instructions to Bidders, Bid Form, Agreement Between Owner and Contractor, Forms of Bid Bond, Performance and Payment Bonds, Drawings and Specifications, and other Contract Documents may be examined at the following location:
PAN AMERICAN ENGINEERS, LLC
(Design Professional)
1717 JACKSON STREET (71301)
P. O. BOX 8599 (71306)
ALEXANDRIA, LOUISIANA
(318) 473-2100
The work is generally described as follows: The replacement of three (3) raw water pumps at the existing raw water intake structure and the installation of approximately 4,100 linear foot of 12” PVC raw water main from the pump intake structure to the existing water treatment plant.
Copies of the bidding documents shall be obtained from the office of Pan American Engineers, LLC upon deposit of $150.00 for each set of documents. The deposit on the first set of documents furnished to bonafide prime bidders will be fully refunded upon return of the documents, in good condition, no later than ten (10) days after receipt of bids. On other sets of documents furnished to bidders, the deposit less actual cost of reproduction will be refunded upon return of the documents, in good condition, no later than ten (10) days after receipt of bids.
The OWNER reserves the right to reject any or all bids for just cause. Such actions will be in accordance with Title 38 of Public Bid Law.
In accordance with L.R.S. 38:2212.B.(1), the provisions and requirements stated in the Bidding Documents shall not be considered as informalities and shall not be waived.
Each Bidder must deposit with the bid, security in the amount of at least five percent (5%) of the total bid price, as described in the Instructions to Bidders. Bid bonds shall be written by a surety or insurance company meeting the requirements noted in L.R.S. 38:2218.
The successful Bidder shall be required to furnish a Performance Bond and Payment Bond, in an amount equal to 100% of the Contract amount, written by a surety or insurance company meeting the requirements noted in L.R.S. 38:2219 A.(1)(a), (b) and (c), or for Federally funded projects, must be listed as acceptable on the U.S. Department of Treasury Circular 570.
Tensas Water Distribution Association, Inc. is an equal opportunity employer.
Tensas Water Distribution Association, Inc. encourages all small and minority-owned firms and women’s business enterprises to apply.
Any person with disabilities required special accommodations must contact the Tensas Water Distribution Association, Inc. no later than seven (7) days prior to bid opening.
The successful bidder must have an active Unique Entity ID (UEI) and be registered with the Federal System of Award (SAM) Registration Program prior to award of contract.
Tensas Water Distribution Association, Inc.
120 Walker Road
St. Joseph, LA 71366
Mike Thompson, President
9/18, 9/25, 10/2
AN ORDINANCE ADJUSTING GAS RATES FOR THE VILLAGE OF ST. JOSEPH, LOUISIANA
Whereas, Operating & Maintenance expenses has reached a level that present rate structure does not ensure VILLAGE OF ST. JOSEPH, LA adequate revenue to continue maintaining gas system in a safe and reliable manner as in the past;
Whereas, present rate structure does not address effect on net revenue of weather patterns and large unbudgeted expense items;
Whereas, present rate structure does not adequately provide revenue to offset increasing expenses associated with regulatory compliance;
Whereas, VILLAGE OF ST. JOSEPH, LA wishes to use best efforts to continue to provide its customers with a safe, reliable gas system while also providing them with services at a competitive price;
Now, therefore, The VILLAGE OF ST. JOSEPH, LA hereby adopts the following rate structure beginning OCTOBER 15 for its gas system;
SECTION I: GLOSSARY
Mcf – Thousand Cubic Feet
Ccf – Hundred Cubic Feet
Weighted Average Cost of Gas – All upstream cost of Gas Supply including gas, agent fees, transportation, imbalances and any other fees associated with gas supply divided by volume of city gate receipts.
Consumer Price Index – (CPI) is a measure of the average change over time in the prices paid by urban consumers for a market basket of consumer goods and services.
Gas Loss Percentage – Most recent July 1st thru June 30th comparison between gas delivered at city gate station(s) less Gas sold to city customers
Revenue Stabilization Factor – (RSF) Methodology Described in Section IV which is a monthly adjustment to gas markup to ensure required revenue is met for maintaining system regardless of weather patterns and other variables.
SECTION II: GAS RATES & FEES
RESIDENTIAL:
Monthly Availability Charge = $##.##+ CPI
Usage = (WACOG (Weighted Average Cost of Gas) per Hundred Cubic Foot (Ccf)) X GAS LOSS PERCENTAGE) + $ X.XX + CPI + RSF
Note: all reconnect fees, shut off fees or any other fees not specifically addressed this Resolution per the VILLAGE of XXXXXX, Louisiana Gas Rates & Fees will stay at the same rate as presently established.
COMMERCIAL:
Monthly Availability Charge = $##.## + CPI
Usage = (WACOG (Weighted Average Cost of Gas) per Hundred Cubic Foot (Ccf)) X GAS LOSS PERCENTAGE) + $ #.## + CPI + RSF
Note: all reconnect fees, shut off fees or any other fees not specifically addressed this Resolution per the Town of XXXXXX, Louisiana Gas Rates & Fees will stay at the same rate as presently established
SENIOR CITIZENS:
Monthly Availability Charge = $##.##+ CPI
Usage = (WACOG (Weighted Average Cost of Gas) per Hundred Cubic Foot (Ccf)) X GAS LOSS PERCENTAGE) + $ #.## + CPI + RSF
Note: all reconnect fees, shut off fees or any other fees not specifically addressed this Resolution per the Town of XXXXXX, Louisiana Gas Rates & Fees will stay at the same rate as presently established
INDUSTRIAL/SCHOOLS:
Monthly Availability Charge = $##.##+ CPI
Usage = (WACOG (Weighted Average Cost of Gas) per Hundred Cubic Foot (Ccf)) X GAS LOSS PERCENTAGE) + $ #.## + CPI + RSF
Note: all reconnect fees, shut off fees or any other fees not specifically addressed this Resolution per the Town of XXXXXX, Louisiana Gas Rates & Fees will stay at the same rate as presently established
SECTION III: CONSUMER PRICE INDEX (CPI)
Annually the Gas system Availability charge & per unit margin for all non-negotiated rate customers will be adjusted by using the most recent CPI as published by the Bureau of Labor Statistics Table 1. Consumer Price Index for All Urban Consumers (CPI-U).
SECTION IV: REVENUE STABILIZATION FACTOR
CALCULATION
The Mayor and Council shall approve a budget for the gas system annually with an amount of Revenue in Excess of expenses which is sufficient to ensure the gas system is safe and reliable. This Revenue Stabilization Factor will be calculated monthly to ensure that the targeted net revenue is met.
The RSF shall be calculated monthly based on the following methodology:
Step 1. Each month the budgeted sales volumes will be compared to actual sales volumes and at any point sales do not meet the budgeted sales projections, the shortfall in dollars will be calculated.
Step 2. Each month the city will calculate the total dollars for any unbudgeted expenses :
Step 3. The city will then divide the projected remaining budgeted sales total into the total of Step 1 revenue shortfall + Step 2 unbudgeted expenses.
Step 4. The resulting calculation will be added to the markup over weighted average cost of gas for the remainder of the fiscal year.
Example:
Revenue Shortfall thru current month – $20,000.00
Unbudgeted expenses thru current month – $ 2,000.00
Remaining Fiscal Year Budgeted Sales – 250,000 Ccf
RSF – $22,000 ÷ 250,000 = $0.088 per Ccf
SECTION V: REPEALER:
All ordinances, resolutions or parts of ordinances or resolutions in conflict with the provisions of this ordinance are hereby repealed.
SECTION VI: SEVERABILITY:
If any section, provision, or part of this resolution shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the resolution as a whole or any section, provision, or part thereof, not adjudged invalid or unconstitutional.
SECTION VII: EFFECTIVE DATE:
This resolution shall be in effect on Month/Day/Year, after its final passage approval, and publication as provided by law.
Passed and approved this 9th day of September.
Town of St. Joseph LA
ATTEST:
9/18, 9/25, 10/2
VILLAGE OF WATERPROOF
PUBLIC NOTICE
LOUISIANA HEARING IMPAIRED RELAY SYSTEM: The Village of Waterproof participates in the Louisiana Hearing Impaired Relay System. The Numbers are: 800-333-0605 for Information, 800-846-5277 for TDD Users and 800-947-5277 for Voice Users.
FAIR HOUSING ACT: The Village of Waterproof supports the Fair Housing Act. The Fair Housing Act prohibits discrimination in housing because of race or color, national origin, religion, sex, familial status (including children under the age of 18 living with parents or legal custodians: pregnant women and people securing custody of children under 18), and handicap. Mayor Jarrod Bottley has been designated to coordinate efforts to comply with the Fair Housing Act, which is described above. Any questions, complaints or additional information regarding Fair Housing services should be addressed to Mayor Jarrod Bottley, Fair Housing Coordinator.
SECTION 504 COMPLIANCE: The Village of Waterproof does not discriminate on the basis of race, color, national origin, disability, age, or in admission or access to or treatment or employment in its programs and activities. Mayor Jarrod Bottley has been designated to coordinate efforts to comply with Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the basis of disability. Any questions or complaints regarding Handicap discrimination should be addressed to Mayor Jarrod Bottley, Section 504 Coordinator. Information on handicap services may be obtained from the Village Hall.
The Village of Waterproof, as an employer of 15 or more persons does not discriminate against participants, beneficiaries, applicants, employees or unions or organizations with whom they have collective bargaining agreements, in admission or access to or treatment or employment treatment or employment in its federally assisted programs or activities. Any questions or complaints regarding participants, beneficiaries, applicants, employees or unions or organizations should be addressed to Mayor Jarrod Bottley, Section 504 Coordinator.
Jarrod Bottley, Mayor
Village of Waterproof
P.O. Box 248
Waterproof, LA 71375
Phone: (318) 749-5233
Hearing Impaired: 800-947-5277 (Voice Relay) or 800-846-5277 (TDD Relay)
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